Summary

The certified GS-8 Pharmacy Technician Procurement/Inventory is responsible for all prescription and nonprescription medications and supply purchasing and inventory in a highly complex area of Pharmacy Service. Compliance with all federal rules and regulations regarding contract compliance - purchase card procedures - reconciliation requirements - control point rules - controlled substance purchasing - purchasing documentation maintenance - and general inventory control processes.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
• English Language Proficiency - You must be proficient in spoken and written English as required by 38 U.S.C. 7402(d) - and 7407(d) Education or Experience: a
• None required
• b
• For all grade levels and positions that accept both education and experience to qualify - equivalent combinations of qualifying education and experience that total at least 100% are qualifying
• The combined percentage is determined by adding total qualifying experience as a percentage of the experience required for the grade level to the education as a percentage of the education required for the grade level
• Certification (GS-07 and above): For positions above the full performance level - the employee must pass a national certification exam and hold an active national certification through either: Pharmacy Technician Certification Board (PTCB) - Certified Pharmacy Technician (CPhT)
• National Healthcareer Association (NHA) - Certified Pharmacy Technician (ExCPT)
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grandfather Provision
• A Pharmacy Technician employed in VHA on the effective date of the qualification standard (11/7/2023) are considered to have met all qualification requirements for the title - series and grade held - including positive education and licensure/certification/registration that are part of the basic requirements of the occupation
• For employees who do not meet all the basic requirements in this standard but who met the qualifications applicable to the position at the time they were appointed to it - the following provisions apply: Employees may be reassigned - promoted up to and including the full performance (journey) level or changed to lower grade within the occupation but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions
• Employees in an occupation that requires a licensure/certification/ registration only at higher grade levels must meet the licensure/ certification/registration requirement before they can be promoted to those higher grade levels
• Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard
• Employees who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of re-entry to the occupation
• Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/certification/registration that meet all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation
• Grade Determinations: Pharmacy Technician (Procurement/Inventory) - GS-08 1
• In addition to meeting the basic requirements - to qualify for the GS-08 you must possess at least 1 year of experience equivalent to the next lower grade level (GS-07)
• 2
• Certification: For positions above the full performance level - the employee must pass a national certification exam and hold an active national certification through either:a
• Pharmacy Technician Certification Board (PTCB) - Certified Pharmacy Technician (CPhT)
• b
• National Healthcareer Association (NHA) - Certified Pharmacy Technician (ExCPT).3
• 3
• Knowledge - Skills and Abilities (KSAs)
• In addition to the experience above - the candidate must demonstrate the following technical KSAs: a
• Comprehensive knowledge of concepts - principles - methodology and policies in a specialized area or section of pharmacy (such as sterile compounding - controlled substances - automation - clinical pharmacy - contact center - etc.) b
• Skill in training and orienting new and existing pharmacy facility employees and students on proper policies and procedures
• c
• Ability to evaluate - analyze and coordinate workflow and work activities within a specialized area or section of the pharmacy
• d
• Basic knowledge of pharmacy procurement - distribution and storage requirements to maintain a safe working environment
• This includes not limited to Occupational Safety and Health Administration (OSHA) - Food and Drug Administration (FDA) - United States Pharmacopeia (USP) and DEA requirements and regulations
• e
• Ability to assist in determining and modifying as necessary: ordering intervals - inventory levels and cost-effective ordering quantities from required sources based on current financial conditions in pharmacy - seasonal variations in drug usage - changing patterns in medical practice - delivery time requirements and urgency of medical need
• Preferred Experience: 2 years pharmacy practice experience Knowledge of inventory management Knowledge of Pharmacy Vendor Programs 1 year of general logistics/acquisition experience Knowledge of medication returns processes Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-08
• Physical Requirements: Moderate lifting and carrying (15-44 lbs.) - pulling/pushing (3 hours) - reaching above shoulder - use of fingers - both hands - walking/standing (8 hours) - kneeling and repeated bending (1 hour) - both legs required - near vision correctable at 13" to 16" to Jaeger 1 to 4 - DVA correctable to 20/40 - both eyes required - ability to distinguish basic colors - hearing (aid permitted) - and mental and emotional stability
• Environmental factors include - constant noise - dust - working closely with others - working around machinery with moving parts - and protracted or irregular hours of work
• The work involves long periods of moving - standing and pushing carts about the work unit
• Physical Demands: The work requires regular and recurring physical exertion - involving standing or sitting for prolonged periods of time - typing - walking distances within the medical center - lifting/carrying (up to 40 pounds) of pharmaceutical supplies - and bending/stooping/stretching.

Duties

• VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws Total Rewards of a Allied Health Professional The duties and responsibilities of the Pharmacy Technician (Procurement/Inventory) include but are not limited to the following: Serve as ordering officer for pharmacy service - delegated by the VA National Acquisition Center (NAC) while maintaining annual training requirements
• Initiates ordering requirements of pharmaceuticals - specialty - and supply items through pharmacy prime vendors multi complex accounts or other mandatory sources
• Responsible for adherence to federal contracts and compliance with federal regulations regarding open market - ensuring inventory control through perpetual evaluation
• Assists in determining ordering intervals and stock levels appropriate to meet changes in formulary - brand to AB rated generic drugs - contract changes - conversions - new drug indications including backorders and seasonal changes
• Procures all types of pharmaceuticals including controlled and non-controlled drugs within established VA ordering guidelines - policies - and procedures within inventory management specialized area with the understanding of proper budget utilization
• Purchases using National contracts (NAT) - Federal supply schedules (FSS) - Blanket Purchase Agreement (BPA) and open market etc
• to ensure compliance with federal acquisition regulations - and policy - understanding the contracting hierarchy of all purchases
• May be required to obtain necessary certification to order narcotic medications through pharmacy prime vendor
• Purchases using government issued credit cards for micro purchase limits with understanding of when to use
• while maintaining required proper documentation - and reconciliation of receipt of all orders for auditing and accountability purposes - training - etc
• Reconciles all credit card purchases in a timely manner
• .Possesses technical knowledge of VA and regulatory agency requirements for drug storage and special requirements for procurement - storage - distribution - and handling of various hazardous and non-hazardous drug classes
• Maintains knowledge of principles - policies and state and federal laws and regulations related to controlled substances
• Utilizes proper inventory management to ensure sufficient stock of medications and supply are available to meet the needs of the pharmacy and patient care
• Maintains a clean working environment and updates shelf labels as contracts dictate
• Assists in training and orients new personnel - volunteers - students - etc. - in the technical phases of operations
• 1 Possesses technical working knowledge and follows established policies and procedures of usage rates - stock levels - inventory maintenance concepts including just-in-time inventory and assist in annual or semiannual pharmacy wall-to-wall inventory
• 7.Possesses technical knowledge of all aspects of drug characteristics and nomenclature for procurement and stock maintenance including: (1) Generic and brand names (2) Dosage forms (3) Various systems of weights and measures (4) Drug product codes (5) Drug AB rating equivalence Must maintain training requirements - national pharmacy technician certification and meet annual competencies required for this position
• Demonstrates infection control practices for disease prevention (i.e. - hand washing - universal precautions/isolation procedures - including TB requirements and precautions)
• Work Schedule: Monday-Friday 0730-1600 Pay: Competitive salary and regular salary increases When setting pay - a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade)
• Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual - based on prior [work experience] or military service experience
• Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child
• Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
• Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 51509F Permanent Change of Station (PCS): Not Authorized